There are 4 ways to receive your Frames from your Supplier.
1) Receiving Frames from your Supplier as Regular Inventory
- On the "Inventory" tab, click on "Receive Inventory" and click on "New":
- From the Supplier drop-down menu, select your Supplier. The Supplier Account number should automatically populate if it's already been configured in the supplier page
- Enter the Supplier Invoice Number
- Scan UPC (if the frame already exists in your database and a UPC has been entered for that frame) or Type the Model Number of the Frame
- Make sure to enter the Unit Cost and confirm that the total at the bottom is correct
- Click on Save
- If you are barcoding your frames, click the "Bar code" button
By receiving Frames from your Supplier as Regular Inventory, you are adding to your current Inventory Quantity. E.x. If you are receiving a Ray Ban Frame (RB123) and its current inventory quantity is at 0, the inventory quantity will increase from 0 to 1 after you have received the Frame from your Supplier.
2) Receiving Frames as a Sample Frame
- Click on "Receive Inventory"
- From the Supplier Drop-down Menu, Select your Supplier
- Enter the Supplier Invoice Number
- Check off "Sample Frames"
- Scan UPC (if the frame already exists in your database and a UPC has been entered for that frame) or Type the Model Number of the Frame
- Make sure Unit Cost is entered and confirm that the total on the bottom right-hand side is correct.
- Click on Save.
By receiving frames as Sample Frames, WINK will automatically set them to "To Order" when you select it on your Rx Worksheet. Since it is a Sample Frame, WINK knows that this Frame needs to be ordered, every time it is entered under an Rx Worksheet.
3) Receiving Frames as "Under Consignment"
- Click on "Receive Inventory"
- From the Supplier Drop-down Menu, Select your Supplier
- Enter the Supplier Invoice Number
- Check off "Under Consignment"
- Scan or Type in the Frame Model Number
- Since this is a Frame "Under Consignment", you may or may not have a unit cost to be entered until the Frame has been sold.
- Click on Save.
Consignment Frames are Frames that you may not have to pay for until after you have sold the Frame to a Patient. Once the consignment Frame has been Sold, the Supplier will then Invoice you for the Frame sold. You would then need to create your Supplier Bill.
4) Receiving Frames that have already been Sold to a Patient
- Click on "Receive Inventory"
- From the Supplier Drop-down Menu, select your Supplier. The Supplier Account # should automatically pre-populate if the account number is already added under that specific Supplier.
- Enter your Supplier Invoice #.
- Scan or Type in the Frame Model Number.
- Make sure Unit Cost is entered and enter the Patient's Invoice Number in the box below the Frame (the WINK Reference ID) to link the reception of the Frame to the Order. This will ensure that the Inventory quantity remains at the correct level.
- Confirm that the total on the bottom right-hand side is correct.
- Click on Save.
Receiving Frames that have already been Sold to a Patient ensures that your Inventory Quantity is correctly balanced. If receiving a Frame that was originally at an Inventory Quantity of 0 and then sold to a Patient, the Inventory Quantity will remain at 0 once received. If you do not receive a Frame that has already been sold to a Patient, then you will most likely start "dipping" into negative Inventory for the Frames sold that have not been received.
Receiving Frames from your Supplier will also allow WINK to provide you with the original Invoice number when you need to return products to a Supplier.
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